MeetingNotes.work
No notes during the meeting — just talk after

From conversation
to action — in minutes

After your meeting, spend two minutes talking through what was discussed. MeetingNotes writes the follow-up email, transcript, summary and CRM note — automatically. No typing, no templates, no admin.

Start for free No credit card required
How it works

Three steps to perfect meeting output

1

Dictate after your meeting

Open the browser app and talk through what was discussed. No structure needed — just speak naturally.

2

AI processes everything

Your recording is transcribed and run through AI — enriched with your knowledge base and calendar context.

3

Review and send

Get a ready-to-send follow-up email, transcript, summary and CRM note — in your inbox within minutes.

See the result

Your meeting, fully processed

Dashboard with calendar and recordings Transcript and AI-generated outputs Gmail, Outlook and calendar integrations Knowledge base with documents and URLs Configurable AI actions

Dashboard with calendar & recordings

See all your meetings, tap to record, and track outputs

Features

Everything you need after a meeting

Full transcript

Accurate transcription with speaker detection, searchable and ready to copy.

Follow-up emails

Professional follow-up drafted with action items, agreements and next steps — saved as a draft in Gmail or Outlook.

Smart summary

A concise summary with key decisions and open items — formatted for sharing with your team.

CRM notes

Structured CRM entries ready to paste — with contact details, topics discussed and agreed next steps.

Knowledge base

Upload PDFs, add websites or text snippets. AI enriches every output automatically with your company knowledge.

Calendar integration

Connects to Google Calendar and Outlook so AI knows who was in the meeting and what it was about.

Your data is yours. Full stop.

We take privacy seriously. Your recordings, transcripts and notes are never used to train AI models — not ours, not anyone else's. We use the OpenAI API under a data processing agreement that explicitly prohibits training use. Your data stays in the EU, is encrypted at rest and in transit, and is deleted when you close your account.

🔒 EU data storage
All data stored on servers within the European Union
🚫 No AI training
Your content never trains any AI model, guaranteed
🗑️ Delete anytime
Close your account and all data is permanently deleted within 30 days
Real-world examples

See it in action

Two minutes of talking, all the admin done. Here's what that looks like.

JV
Joris van der Berg
Account Manager · B2B SaaS
What he recorded — 2m 17s
"Okay so ehh.. just had coffee with Sarah from ehh.. Greenfield, that company in the city centre. Good meeting. They're looking at a new platform, evaluating I think three vendors, we're one of them. Ehh she said the budget is already signed off which is good, but procurement wants a formal proposal. Needs to be in by April fifteenth, that's ehh pretty tight. She liked the integration story but she wants to see a live demo with their actual data before committing. So we need to arrange that. Ehh her colleague Tim — I don't know his last name, he's on the technical side — he's the one who makes the final call. Didn't meet him today but Sarah said he'll join next week. Ehh also.. she mentioned they want to decide before summer because there's some kind of reorganisation happening after that. So there's a deadline behind the deadline. I need to follow up next week, Tuesday probably. And ehh send something about the CRM integration — I think they're on Salesforce but not a hundred percent sure, need to check that."

What MeetingNotes generated

Follow-up email to Marloes

Subject, intro, action items, demo request — ready to send or edit in Gmail

CRM note

Contact: Marloes + Tim. Stage: Demo requested. Deadline: April 15. Competitors: 2 unknown.

Meeting summary

3 action items, 1 open question, next step with owner and due date

SH
Sophie Hendriks
Customer Success · Enterprise
What she recorded — 2m 51s
"Ehh okay so just got off the phone with Peter from Technova. He was ehh.. not happy, let's put it that way. The issue is that the bulk export keeps timing out when files are bigger than five hundred megabytes. And that's basically every file they work with. Ehh he says it happens every day around three o'clock, consistently. He tried it in Chrome and Firefox so it's not a browser thing. Their IT already looked at it and ruled out the firewall. So it's on our end. Ehh the urgent part is they have a board presentation on the twenty-eighth of March and they need those exports. That's like ten days away. So this is really urgent. And ehh — important context — their contract is up for renewal in May. So if we don't fix this I honestly don't know if they'll stay. Ehh I want to escalate this to development today, with all this context. And I also want to send something back to Peter so he knows we're taking it seriously, that someone's actually picking it up. Ehh yeah that's basically it. Oh wait — he also mentioned something about scheduled exports, that they want to set those up, but that's separate from this issue, I'll save that for later."

What MeetingNotes generated

Internal escalation email

Bug report to engineering: reproduction steps, impact, business urgency, deadline

CRM note

Issue logged under Technova. Risk flag: renewal May. Escalation priority: high.

Acknowledgement email to Pieter

Confirms the issue is escalated, sets expectation for follow-up within 24h

Output is tailored to your context — the AI uses your own templates, CRM fields and knowledge base.

Pricing

Simple, transparent pricing

Start free. Upgrade when you need more.

Free

Try it out

€0

forever

Get started
  • 5 meetings / month
  • 5 knowledge pages
  • 3 standard actions
  • Email drafts
  • Calendar integration

Starter

Freelancers & individuals

€5

/ month

Get Starter
  • 20 meetings / month
  • 50 knowledge pages
  • All standard actions
  • Email drafts
  • Calendar integration
Most popular

Pro

Power users

€15

/ month

Get Pro
  • 60 meetings / month
  • 250 knowledge pages
  • Custom actions
  • Email drafts + attachments
  • Calendar integration

Business

Teams & heavy users

€30

/ month

Get Business
  • 200 meetings / month
  • 1,000 knowledge pages
  • Custom actions
  • Priority support
  • Everything in Pro

FAQ

How accurate is the speech recognition?
We use state-of-the-art AI transcription that handles multiple languages, accents and professional vocabulary well. In practice, users experience over 95% accuracy for clear recordings.
Are my recordings used to train AI models?
Absolutely not. Your recordings, transcripts and notes are exclusively yours. They are never used to train AI models — not by us, and not by our AI provider. We use the OpenAI API under a data processing agreement that contractually prohibits using your data for training. Your data is your data.
Which email clients are supported?
Gmail and Outlook (Microsoft 365) are fully supported. Follow-up emails are saved as a draft directly in your inbox, ready to review and send.
Can I cancel anytime?
Yes, cancel anytime from your account settings. You keep access until the end of your billing period. No questions asked.
Where is my data stored?
All data is stored on servers within the European Union, encrypted at rest (AES-256) and in transit (TLS 1.3). We are GDPR compliant and you can request deletion of all your data at any time.

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